Supplier Consultation

Context

MASOCIETE is reevaluating its fabric stock with a view to potentially producing cushions. A total requirement of 2,500 meters of fabric has been identified, requiring the purchase of an additional 1,300 meters. Initially, the company turned to its usual suppliers, COTONOUX and BELGIUM TEXTILE. The quotes received indicate a price of €12/meter from COTONOUX and €12.50/meter from BELGIUM TEXTILE. The order is finally placed with COTONOUX. However, there is a delay in delivery, prompting MASOCIETE to follow up. The delivery is then made, followed by the necessary checks and evaluations.

The purchasing process will be as follows:

• Consultation with suppliers

• Entry of price quotes

• Supplier order

• Supplier follow-up

• Receipt of supplier order

• Product control

• Quality control

• Supplier control

Implementation in SIMAX

Supplier Consultation

With regard to this huge fabric order, we will consult suppliers COTONOUX and BELGIUM TEXTIL to see if there has been any change in their unit prices.

To create the quote, we go to Purchase > Consultation > Supplier consultation and [[New]].

We will create the line without entering a price, then [[Send by email]].

Price offers submitted

As soon as we receive responses from suppliers, we will enter the quotes in Purchase > Consultations > Supplier price offers.

We fill in the unit price, and the “replied” line will be checked automatically.

Let's finish by clicking [[Save]].

Supplier order

Next, go to Purchase > Consultations > Supplier Consultations, click on [[order]], and the supplier order will be created.

And [[Save]].

To place the order, we then select the order and click on [[Send supplier order by email]].

Supplier Reminders

The order has been delayed. We need to follow up with our supplier. Our order is still in the list of items awaiting delivery, which we can see in Purchase > Order > Late delivery items.

Therefore, we go to Purchase > Supplier Reminder > Follow-up Suppliers, and once the reminders have been created, we need to [[send email]].

The reminder is sent for all late orders.

Order receipt

To receive the supplier order, we will select the relevant supplier order and click on [[receive]].

Let's choose who will receive the order and [[ok]].

And let's finish by [[Confirm reception]].

Product Control

Quality control

Supplier Quality Control