Simple purchasing process

Context

As part of supply management, the company begins by creating the item entitled “Carton” and then registers the supplier CartonPACK in the system. A supplier order is then created and automatically appears in the list of unsent supplier orders.

After the information has been checked or modified, the order is registered and sent to the supplier by email. Once sent, it disappears from the list of unsent orders.

Upon receipt of the cartons, the order is retrieved, then received by selecting the receiving manager Barbier Bruno and validating it. The received items are added to the receiving slip. The order then appears in the list of Receiving Slips Awaiting Invoice, awaiting accounting processing.

Implementation in SIMAX

Prerequisite: creation of the article “Carton”

To create an article, go to Files > Item > Items and click [[New]].

Supplier creation

To create the supplier CartonPACK, go to Purchase > Supplier > Suppliers and click on [[New]].

and Save.

Supplier order

We go directly to the list of unsent supplier orders. We can view the order details by double-clicking on the supplier order line. If there are any changes, they must be saved.

Next, send the order by clicking on [[Send order to supplier by email]].

When sending the order by email, it is sent directly to the email address entered in the supplier's file.

It will no longer be visible in the list of unsent supplier orders.

You can send multiple orders by email in bulk by selecting them and then clicking [[Send supplier order]].

Receipt of supplier order

The supplier order can be viewed in Purchase > Orders > Supplier Orders.

To receive the supplier order, select the relevant supplier order and click on [[receive]].

Let's choose who will receive the order and [[ok]].

And let's finish by [[Confirm receipt]].

On the receipt form, you must fill in the “Items received” list if it is not pre-filled. You can choose how to fill it in under Settings > Plug-ins and options, [[logistics]], [Use of barcodes], [on receipt].

The supplier order is currently visible in Purchase > Supplier Invoice > Delivery receipt waiting for Invoice.

Product Control

Quality control

Supplier Quality Control