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gear-complexInitial configuration and basic accounting settings

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Fiscal year

A fiscal year encompasses all of a company's economic and commercial transactions over a given period.

Accounting periods are grouped together in Accounting > Master files > Fiscal year.

Here are the important points regarding fiscal years in SIMAX:

  • Period: This represents a given period during which all of a company's financial transactions are recorded (visible in modification)

  • Company of the group: Each fiscal year can be linked to a specific group company. If no company is specified, the fiscal year can be used by all companies in the group in multi-company mode.

  • Closed?: A box that is automatically checked when the fiscal year is closed.

  • Accounting periods: Accounting periods are available once the fiscal year has been created. The number of periods created automatically is defined in the accounting settings (Settings > Plug-ins and option > [[Accounting]]).

  • Period closing: Periods are only marked as closed once the period closing process has been completed.

  • Closing the fiscal year: This is a specific process that has implications in SIMAX.

  • Exceptional reopening: It is possible to reopen a fiscal year on an exceptional basis by unchecking the “Closed?” box in Accounting > Basic files > Fiscal years.

  • Creation: To create a new fiscal year, click on [[New]] and fill in the name, start date, and end date.

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In summary, a fiscal year in SIMAX is an essential temporal structure for organizing and monitoring a company's financial activities, with clearly defined start and end dates and a closing status that affects the possibility of modifying data.

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Journals and types of journals

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The journal

The journal is a mandatory accounting document that lists all of the company's transactions. Generally, the journal is divided into several journals that record transactions according to their nature (purchase journal, sales journal, etc.).

Journals are used to organize and track all of the company's financial transactions.

To access the journals, go to Accounting > Basic files > Journals

To create a new journal, simply click on [[New]].

In multi-company mode, journals can belong to a specific group company or, if none is specified, be used by all companies.

In the accounting settings via Settings > Plug-ins and options [[Accounting]], it is possible to specify default journals for certain operations, such as the Expense Report Journal and the New Journal.

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