# Flow with pre-filled quantity

In **Settings > Plug-ins and Option Selection**, under the **\[Logistics]** tab, check the **Pre-fill quantity** option, then **save.**

<figure><img src="/files/cxy26XRNKN0kt9VnzvZE" alt=""><figcaption></figcaption></figure>

To create an order, go to **Sales > Order > Orders**, then click **\[\[ New ]].**

{% hint style="warning" %}

* **Caution:** Before creating the order, verify that there is sufficient stock for the items concerned (Stock > Stock status)
* If the **OK payment box** for the order is not checked, the order remains pending payment.The status is determined automatically based on the payment deadline defined for the customer:
* **If the payment terms** require payment upon ordering, a **100% deposit** must be paid before the order can be confirmed.
* **If no deposit is required** according to the payment terms, the order automatically changes to status 40 – Validated and payment OK.
  {% endhint %}

Select your order, then click on **\[\[ Preparation voucher ]].**

Select the **preparator**

A **preparation vouche**r opens. In the **list of prepared items on the left**, **Simax** automatically pre-fills and selects the **batches of items to be decanted.**

However, you can override this selection and access the **detailed lines** to manually choose the **stock** that suits you.

{% hint style="success" %}
**Simax** selects the stock to be used based on the use-by date and **best-before date**, giving priority to items with the **closest use-by date** and **best-before date.**

You can click on **\[\[ Save without validating ]]** if you want to **put the preparation on hold** and continue later. The preparation slip can be found later:

from your order form in **\[Related documents]**

or from **Stock > Preparation > Preparation vouchers**.

You can click on **\[\[Cancel Preparation voucher]]** to **cancel the preparation voucher** if necessary.
{% endhint %}

You can now validate the **preparation voucher** and generate the **delivery note** via **\[\[ Validate ⇒ DN ]]**.

A **delivery note** is generated and the lines are automatically filled in according to what has been prepared in the preparation voucher.

You can now **complete the flow** by **validating** the **delivery note** via **\[\[ Validate ]]**.

{% hint style="success" %}

* You can click on **\[\[ Save without validating ]]** for the delivery note (DN) if you wish to continue later. In this case, the DN will not affect stock levels.&#x20;
* You will be able to find the DN later:directly from your order form in **\[Related documents]**\
  or from **Stock> Delivery > Delivery notes**.
* You can click on **\[\[Cancel DN]]** if necessary. In this case, the preparation voucher will need to be revalidated to generate a new, correct DN.
* You can also click **\[\[Close]]** to set the BL aside and deal with it later.
  {% endhint %}

**After the delivery note (DN) has been validated**, your **stock** levels are reduced. The **movement history c**an be viewed via:

**Stock > Movements > Movement history.**

{% hint style="success" %}
At each stage (**preparation, delivery**), the **status o**f your **order** is updated automatically.

Access: **Sales > Order > Orders.**
{% endhint %}


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