Recruitment and Applicants

Context:

A rapidly growing company specializing in sustainable technology has been expanding rapidly in recent years. To support this growth, Camille, the human resources manager, has launched a recruitment process by posting a job offer for a traveling sales representative and an internship offer for an assistant project manager.

Marieline Berger, interested in the position of Sales Representative, submits her application. Camille then schedules a job interview for October 31, 2024, making sure to also record Marieline's information in the applicant database. She then proceeds to assess the skills required for the position.

At the end of the recruitment process, Camille concludes that Marieline Berger is the perfect fit for the company's needs. She therefore decides to hire her for the position of traveling sales representative, thereby strengthening the sales team in light of the company's rapid expansion.

Deluxe Marc assistant project manager notices that his team members are having difficulty communicating with English-speaking clients. Without further ado, he asks the HR department to create a job posting for an English teacher to help his team improve their skills, especially their speaking ability. Camille, the Human Resources Manager, also specifies the start and end dates of the teacher's employment with the company and chooses a fixed-term contract, as this will only be a temporary position. She doesn't want this recruitment process to drag on, so she marks the status of the request as “to be filled.” She then lists a few descriptions of the person who will soon be hired.

He classifies this request as a Job Offer, and it is in the latter that he specifies how much the English teacher will be paid. He then fills in the purpose of the position, the working conditions, the duties, and the skills required of the English teacher in the job description for this offer.

Implementation in Simax

Create a job offer

Go to HR > Recruitment > Job offers, then click [[New]].

Then go to [General] and enter the main characteristics of the position.

After that, click [Save].

Create an internship offer

This time, go to HR > Recruitment > Internship offers, then click on [[New]].

Create job application

To create a hiring request, go to HR > Recruitment > Job Applications.

Job offer

After creating the request, you can now qualify it with a job offer by clicking on [[Job Offer]]. The information entered first will be automatically transferred to the offer file.

And you can now complete the job description.

Create applicants

After responding to an offer or unsolicited application, register the candidate in the database via HR > Recruitment > Applications-CV. Click on [[New]].

Remarks:

There is no need to respond to applications manually, as SIMAX does this automatically based on the application status. When an application is created with the status “Under review” and an email address is entered in [Personal details], an email is automatically sent to the applicant to inform them that their application is being processed and that a response will be sent to them shortly.

Similarly, if the status of the application changes to “Declined,” the applicant receives a standard rejection email.

Job interviews

[Interviews] on the Candidate tab allows you to track the candidate's progress.

Note:

The job interview is a resource plan and will appear in the employee's schedule. Job interviews can be created from the schedule or from this tab.

Personal details

This is where the candidate's contact details will be entered.

skills

To assess the candidate's [Skills] in order to obtain an overall evaluation. These assessments will be used for statistical purposes. They can be found in HR > Recruitment > Applicant Skills.

They are in HR > Recruitment > Applicant Skills.

Hire an applicant

Once the job interviews are over, if management or the human resources director wishes to hire the candidate, the candidate will be selected and hired by clicking on [[Hire]]. SIMAX will open the window for converting an applicant into an employee. The interface for creating an employee will then open.