Supplier deposits

When a supplier deposit is requested or agreed upon, the company must verify the terms and conditions and then record it in its system. It then proceeds to pay it according to the terms agreed upon with the supplier.

Supplier deposit

A supplier deposit is a sum of money that a company pays to its supplier in advance, before the goods or services have been delivered in full.

A deposit of 30% is required to confirm the order for 20 chairs placed by MYCOMPANY with NOUT SAS, at a price of 25 euros per unit, for a total amount of 500 euros.

Implementation

If one of your suppliers requires a 30% deposit, for example, to record this deposit, go to your order form via Purchase> Orders > Supplier orders, and mention the deposit in the corresponding field.

Supplier deposit settlement

A supplier deposit settlement is the payment made by the company to pay the agreed deposit to the supplier, prior to the final invoice.

NOUT SAS then issues a deposit invoice in order to proceed with the delivery. MASOCIETE prepares the payment by bank transfer, makes the payment to its supplier, and then records this transaction in its system.

Implementation

To record a supplier deposit payment, you can first create it in Cash Flow > Outflow Management > Supplier Deposit Settlement. Simply enter the Supplier*, and the Payment Mode* and Auxiliary Account will be filled in automatically.

Select Supplier Order*, and you will see that Total Including Tax, Deposit (%), and Deposit will also be filled in automatically.

All you have to do is save.