SEPA transfer

Regulations concerning transfers have changed: banks now use SEPA transfers, a new interstate payment system initiated by the debtor, allowing bank-to-bank transfers in all countries in the eurozone.

Go to Settings > Plug-ins and options, [[Cash Flow]], and select bank transfer as the payment method.

Bank account

SEPA transfers are used to send or receive money between bank accounts. If the company wants to receive transfers (e.g., payments from customers) or send transfers (e.g., payments to suppliers), it needs its own bank account.

The director of MASOCIETE instructs the cash flow department to open a bank account in the company's name in order to facilitate transactions with customers and operations with suppliers.

Implementation

To create the bank account, go to Cash Flow > Bank Accounts, then click [[New]].

Enter the Bank*, Account, Journal*, Currency*, Actual Account Balance, and Bank Information for the company.

Create SEPA transfer

SEPA transfers enable interbank transactions between a company and its customers.

Once the company bank account has been successfully created, the director asks the purchasing department to place two orders—5 deck chairs and 10 dressers—with the supplier RENAULT, in order to complete a large customer order.

Following these orders, the supplier issues and sends us the corresponding purchase invoices.

In order to avoid any future debt to the supplier, the Cash flow department then makes a SEPA transfer to settle all invoices.

Implementation

To create a SEPA transfer, purchase invoices must first be recorded and available in Purchase > Supplier invoices > Purchase invoices.

Be sure to enter the due date correctly, because in order to find the invoice in the list of transfers, the date range selected in the transfers screen must include this date.

Also remember to set the payment mode for your invoices to “Bank Transfer” in the [Payment] tab of the purchase invoice.

Then enter your invoices into accounting via Accounting > Entry Management > Automatic Transfer.

To create a SEPA transfer, go to Cash flow > Outflow Management > SEPA wire Transfer.Select the desired third-party type, then enter the bank details at the bottom of the screen.Carefully check the date range: the transfers offered will only correspond to due dates within this period.

Please ensure that the folder specified in “Generated file” exists and is accessible.

Next, go to section [2 - List transfers] and click on [[List transfers]] to pre-fill the list of transfers to be made.

Simax offers you the option of combining the two invoices into a single transfer line. If you wish to process them separately, you can check the | Detailed | option.

Finally, click [[Save]], and your SEPA transfer will be created.

Send the transfer to the bank

From Cash flow > Outflow management > SEPA wire transfer, you can view the list of transfers you have created.

These transfers can be sent in two ways: manually or via the EBICS channel.

Manual sending

Open your SEPA transfer, locate the output file, then click [[Export and account for transfer]].

The transfer file will be available in the specified folder. You can send it to your bank either by email or via the bank payment tool provided by your institution.

Sending via EBICS

Please note: sending via EBICS requires you to first configure your EBICS channel in your bank account (Cash Flow> Bank Account).Please refer to the relevant documentation for more details.

Open your transfer, select EBICS as the transfer type, then click [[Save]].

Select your transfer, then click [[Send to bank]].

For more information on transfers sent via the EBICS channel, you can consult the logs in Cashflow > Outflow Management > Log Transfer EBICS.